During the period of grant, the institution / organisation is required to submit 20 copies (2 copies to Secy. AR&DB & the remaining to the panel members & monitor(s) of annual progress reports on the projects as per the proforma. The report will cover the work done during the year. The specialist panel will scrutinize the progress report and the renewal of the project sanctioned will be subject to its satisfactory progress.

Panels on behalf of Secretary AR&DB may identify monitor(s) for each project. The PIs should make efforts to contact monitors, invite them to their laboratory and brief them on the progress of the projects. The initiative for the meeting between the PI and the monitors should rest with the PI. It is generally expected that the monitors and the Sectt. should receive at least two reports (summary of progress) from the PI as follows:
I. Report by July of every year, and
II. Report by January of every year.

The technical reports on the projects should be submitted by the investigators as soon as they finish a significant aspect of their work. This need not wait for the annual meetings. Generally, investigators may submit more than one technical report every year. In any case, one good technical report should be submitted before January to enable the panel to consider the technical progress. This should reach the monitor before the annual meeting. The following format may be followed for numbering the reports:

* Use

A model sheet indicating the recommended letter size for different sizes of original drawings is in PDFs. A document sheet as at Annexure VIII B should be attached to the technical report.

For every year the final stage of monitoring is by the annual progress report and presentation at the annual symposium. If the investigators are absent at the annual meeting and they do not send their annual progress report on time, the panels may recommend termination of the project. The annual report need to contain the following:

Part A of AR&DB Annual Progress Report section containing the accounts-grants, expenditure, balance and grants requested for the next year of the project.

Part B - A brief summary of progress in the year (Not more than 3 to 5 pages).

The technical presentations at the annual meeting are crucial for the panel to take decisions. It is generally expected that the PI would be present in person to brief the panel on the progress of the project. Only in extraordinary circumstances he should pass on this responsibility to others and not be present at the meeting. The presentations should be well planned, clear and be up to the point.

The panels would review the progress of the projects based on the annual report and that of the monitor(s) and recommend continuation / revision of scope / closure / short closure of projects to Secy. AR&DB.