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Research & Development
projects to be framed out under this scheme originate
as follows:
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Projects of interest
to national needs formulated by the Aeronautics
R&D Board are referred to universities / research
institutions / industry etc.
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Proposals for research,
design, development & operation in the field of
Aircraft, helicopter, missiles and all other air-borne
vehicles may be submitted by the universities
/ research institutions / industry etc.
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Proposal for projects
involving storage, handling and usage of explosives
would be scrutinized and sanctioned, only if the
safety regulations as stipulated in procedure
for projects involving storage / handling & usage
of explosives are met by the agency seeking grants
from AR&DB.
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All proposals will be referred
to the appropriate specialist panel of the Aeronautics
R&D Board. In the case of projects / schemes for which
no single specialist panel can be identified, the Secretary
will make alternative arrangements for formation of
an ad-hoc committee / special panel consisting of at
least 4 specialists including coordinators / members
of panels. For all practical purposes this ad-hoc committee
will be considered as a specialist panel.
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Based on the recommendations
of the panel, the Secretary AR&DB may approve project
/ scheme and issue sanction letters where the cost of
the project / scheme does not exceed Rs 10 lakhs. For
projects costing more than 10 lakhs but less than 25
lakhs, the Chairman AR&DB may approve the project /
scheme after vetting by AR&DB Sectt. For projects costing
more than 25 lakhs, the proposal / scheme would also
be referred to Technical Committee. Based on the recommendations
of the Panel & Technical Committee, Chairman AR&DB may
approve the project / scheme in consultation with Addl.
FA (DRDO) and another member of board located at Delhi.
All letters of sanction will be issued by Secretary
AR&DB/O i/c AR&DB. All approvals by the Chairman / Secretary
must be reported to the Board at its next meeting.
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Within the amount sanctioned,
Secretary AR&DB / coordinators of concerned panel may
approve reasonable requests for re-appropriation of
funds, manpower, equipment, etc. Coordinators while
approving such requests would do so under intimation
to the Secretary AR&DB. For projects costing more than
10 lakhs Secy. AR&DB may approve cost revision (not
exceeding 10% of the total cost) & PDC revision up to
one year based on the recommendation of panel coordinators
but without reference to T.C. &/or Chairman. Any subsequent
revision of PDC / cost will have to be referred appropriately.
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Secretary AR&DB may also
approve the enhancement in the cost of the project on
account of fluctuations in exchange rates for procurement
of imported items in respect of projects costing more
than 10 lakhs within a ceiling of 10% of the project
cost.
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Projects will be sanctioned
for the entire projected period along with the total
estimated cost with the year-wise breakdown. The grant
shall, however, be payable yearly. The universities,
institutions etc., will be responsible for the administration
of the scheme and maintenance of separate accounts etc.
The grants shall be exclusively utilised for the purpose
for which it is sanctioned. Funds for subsequent years
will be released on satisfactory progress based on the
recommendations of the appropriate panel and on the
production of
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Annual progress
report and
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Statement of accounts
certified by the competent authority of the institution.
Secretary AR&DB should be approached for granting
temporary continuation of a project up to 3 months
in such cases where delay in holding a regular
meeting of the concerned panel is anticipated.
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Request for extension of PDC and cost
over-run should be sent to AR&DB through the concerned
Panel Coordinator.
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All accounts maintained
by the university / institute will be subject to audit
by the university / institute auditors. On termination
of the project, accounts for the entire project / scheme
duly audited by the auditors shall be submitted and
the unspent balance, if any, in the funds sanctioned
will be refunded to the JCDA (R&D), GTRE Complex, Bangalore
- 560075 under intimation to Secretary AR&DB.
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The project would be deemed
to have become operative with effect from the date on
which the grant is received by the institution. This
date will be intimated to the Secretary, Aeronautics
R&D Board and coordinator of respective panel.
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During the progress of
the projects, the institution concerned will provide
all facilities to the scientists of the Research & Development
Organisation / members of the specialist panels of the
Aeronautics R&D Board for visiting the institute for
ensuring timely achievements of the objectives of the
projects. The investigator(s) may visit appropriate
R&D establishment within the country for consultations,
seminar / symposia etc. provided such visits are of
direct relevance to the project and within the sanctioned
amount under TA/DA head. TA/DA would be regulated as
per his normal entitlement within the institution. Such
visits will be reported in the annual progress report
of the project submitted to Secretary AR&DB.
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Evaluation of products
/ processes developed under Grants-in-Aid projects will
be carried out by the appropriate specialist panel or
monitors appointed by concerned panel of the Aeronautics
R&D Board. The TA/DA of the monitor including a monitor
from Govt. agencies could also be paid out of the TA
/ DA budget of the project as per the entitlement of
the monitor by the grantee institution.
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Continuation of the projects
beyond the original sanctioned period will be permitted
only under exceptional circumstances.
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Once a project is sanctioned
to an institution, the head of the institution would
be the financial controlling authority for operating
the grant.
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